Assistant Manager Purchase CAPEX

Job Description

Position Title: Assistant Manager Purchase (CAPEX)

Department: Purchase

Reporting To: Head Purchase

Location: Dadar

Grade: M1 (Assistant Manager)

Role Purpose

To ensure effective cost optimization, timely procurement of CAPEX items, zero-defect procurement, and robust vendor development & management by driving data-based purchasing decisions, lead-time reduction, vendor performance improvement, and compliance with defined procurement processes.

Key Responsibilities

1. Cost Optimization

• Drive cost optimization initiatives across all CAPEX purchases through best pricing, negotiations, and alternate sourcing options.
• Achieve a minimum 1% cost reduction of total purchases per defined period, with a focus on continuous improvement.
• Identify and develop alternate and competitive vendors to leverage cost and quality advantages.
• Ensure standardization and simplification of procurement processes.
• Prepare and submit monthly cost optimization / reduction reports to HOD by 5th of every month.

2. Procurement of CAPEX Items -Timely Delivery & Lead Time Reduction

• Ensure timely procurement of CAPEX items as per approved requirements and specifications.
• Monitor and analyze lead time from order placement to receipt, and initiate corrective actions to reduce delays.
• Coordinate with internal customers for monthly CAPEX planning and emergency procurement (breakdown items within 48 hours, excluding imports).
• Submit monthly lead-time analysis and Plan of Action (POA) to HOD within defined timelines.

3. Proposal & PO Verification (Moulds, Machinery & All CAPEX Items)

• Verify and validate CAPEX proposals within 2 working days and POs within 2 hours across all locations.
• Ensure 100% compliance with defined verification timelines.
• Escalate delays with reasons to HOD and internal stakeholders proactively.
• Maintain and submit quarterly mould expenditure reports for management review.

4. Quality Assurance & Zero Technical Complaints

• Ensure zero-defect procurement by effective planning, vendor coordination, and pre-inspection of CAPEX items.
• Monitor and control technical complaints, rejections, and losses, and initiate recovery/claims where applicable.
• Conduct root cause analysis of complaints and submit CAPA and POA to HOD and vendors.
• Ensure procurement of right-quality items at optimal cost to maximize profitability.

5. Vendor Development & Management

• Develop and onboard minimum 2 approved/registered vendors per quarter as per quality, cost, and delivery requirements.
• Identify vendor gaps and source alternate/new vendors, including overseas vendors for moulds, to maintain competitiveness.
• Ensure vendor registration in the approved vendor list within 3 months of acceptance.
• Share updated vendor master data with concerned stakeholders for system updates.

Educational Qualification

• Diploma in Engineering

• Bachelors degree in Engineering / Supply Chain / Procurement / Business or equivalent

• MBA / PG Diploma in Supply Chain or Operations (preferred)

Experience

• 5-8 years of experience in CAPEX procurement, preferably in

manufacturing / engineering / industrial organizations

Tools & Systems

• ERP systems (D365 / SAP / Oracle / equivalent)

• MS Excel (advanced), MIS & reporting tools