Assistant Manager - HR & Admin - Santej Plant, Ahmedabad

Assistant Manager HR & Admin

Location: Santej, Ahmedanad - Manufacturing Plant

Department: Human Resources & Administration

Job Purpose

To manage and support day-to-day HR and administrative operations at the manufacturing plant, ensuring effective manpower management, employee engagement, statutory compliance, discipline, welfare, and smooth plant administration.

Key Responsibilities

1. HR Operations & Manpower Management

• Manage end-to-end HR operations for plant employees, including recruitment, onboarding, transfers, promotions, and separation.
• Coordinate manpower planning and deployment in coordination with Production, Maintenance, Quality, and other departments.
• Monitor attendance, absenteeism, overtime, shift schedules, leave, and manpower availability.
• Maintain accurate employee records and HR documentation.
• Support workforce productivity and employee retention initiatives.

2. Recruitment & Onboarding

• Coordinate recruitment of operators, technicians, staff, and other plant-level positions.
• Work with recruitment agencies, consultants, and local sources for manpower requirements.
• Conduct preliminary screening and coordinate interviews with functional heads.
• Manage joining formalities, documentation, induction, and plant orientation.

3. Employee Relations & Engagement

• Handle employee grievances, disciplinary matters, and day-to-day employee relations.
• Maintain effective communication with employees, supervisors, and shop-floor teams.
• Support employee engagement activities, welfare initiatives, celebrations, and recognition programs.
• Assist in resolving shop-floor HR issues while maintaining a positive work environment.
• Support management in maintaining discipline and adherence to company policies.

4. Statutory Compliance & Labour Laws

• Ensure compliance with applicable labour laws and statutory requirements.
• Coordinate statutory records, registers, returns, licenses, and inspections.
• Liaise with government authorities, labour department officials, and external consultants when required.
• Support compliance related to PF, ESIC, Professional Tax, Bonus, Gratuity, Minimum Wages, Contract Labour, Shops & Establishments/Factories requirements, as applicable.
• Maintain documentation for internal, customer, and statutory audits.

5. Payroll & Attendance

• Coordinate monthly payroll inputs, including attendance, overtime, leave, incentives, deductions, and other HR inputs.
• Verify attendance and payroll data before submission to the payroll team.
• Resolve employee queries related to salary, attendance, leave, and statutory deductions.

6. Contract Labour Management

• Manage HR coordination with contract labour agencies and contractors.
• Monitor contractor manpower, attendance, wage payments, statutory compliance, and documentation.
• Ensure contract workers comply with plant rules, safety requirements, and company policies.

7. Training & Development

• Coordinate induction and training programs for new and existing employees.
• Identify training requirements in consultation with functional departments.
• Maintain training records and support skill-development initiatives.
• Assist in performance management and employee development processes.

8. Plant Administration

• Oversee general administration activities such as housekeeping, security, transport, canteen, uniforms, PPE coordination, facilities, and employee welfare services.
• Coordinate with vendors and service providers for administrative requirements.
• Ensure cleanliness, discipline, and proper workplace facilities across the plant.
• Support emergency preparedness and administrative coordination during plant incidents.

9. HR MIS & Reporting

• Prepare and maintain HR dashboards and MIS covering headcount, absenteeism, attrition, overtime, manpower cost, recruitment, and other HR metrics.
• Provide regular reports to plant management and corporate HR.
• Maintain confidentiality and accuracy of employee information.