Administrative Assistant (Executive Assistant)

Hi,

With reference to your profile on job portal we would like to share an opportunity with you for one of our US based Asset Management MNC client in Mumbai location.

Please find below the details regarding same:

Location: Sakinaka, Mumbai

Experience: 3-14 Yrs

Title: Administrative Assistant (Executive Assistant)

Shift timings: PST Shifts and EST Shifts (08:30 PM to 05:30 AM IST and 05:30 PM to 02:30 AM IST)

Only Apply if comfortable with the mention shifts

Job Responsibilities

Summary

• The Admin Assistant will be responsible for providing remote administrative assistance for professionals based in our US and London offices. The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills.
• The candidate will be responsible for providing seamless, professional support to enable the smooth running of the teams and the business.
• In addition to providing support to designated professionals, the candidate will/may also provide support to other professionals as part of a Center of Excellence (COE) team providing centralized support for other professionals with the completion of travel reservation services and expense report processing.

Education:

• Bachelors Degree
• Minimum 3-14 years of experience as an Executive / Administrative Assistant supporting a team in a professional, fast paced environment.

Experience / Skills Required:

• Strong attention to detail and highly organised.
• Strong client service orientation.
• Effective prioritization of multiple professionals.
• Experience in travel coordination; domestic & international.
• Understanding of different time zones
• Excellent written and verbal communication skills.
• Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.
• Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook.
• Good judgment as to when to escalate issues vs. solving problems independently.

Primary Functions and Essential Responsibilities

Meeting management

• Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and global offices.
• Liaising with other Executive Administrators globally when necessary.
• Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visas where necessary and creating detailed travel itineraries.

General Administration

• Timely collection and processing of team expenses for both cash and American Express using the company expense system.
• Supporting the other Executive & Admin Assistants where necessary.

If in case you are interested to avail this opportunity then please revert with your updated profile asap to dbetal@vanassociates.com

Note: Do not change the subject line while reverting.

1. Total Exp:

2. Relevant experience in Executive Assistant, Calendar Management, MOM, Travel Management:

3. Current CTC:

4. Expected CTC:

5. Official Notice Period:

6. Ready to work in Sakinaka, Mumbai:

7. Availability for F2F Interviews:

Thanks & Regards,

Devanshu Betal

Vanguard HR Associates Pvt. Ltd.

Phone No- +918851081580

E-Mail:- dbetal@vanassociates.com