Administration Associate

We are seeking a proactive and detail-oriented Administration Associate to oversee day-to-day administrative operations and ensure the smooth functioning of office facilities. The ideal candidate should have strong organizational skills, experience in procurement and travel coordination, and hands-on knowledge of Purchase Requisitions (PR) and Purchase Orders (PO). Familiarity with SAP will be an added advantage.

Key Responsibilities

• Manage day-to-day office administration and facility operations to ensure a safe and efficient workplace.
• Coordinate with vendors, service providers, and maintenance teams for timely delivery of services.
• Handle procurement of office supplies, equipment, and other administrative requirements.
• Manage Purchase Requisitions (PR), Purchase Orders (PO), and coordinate with internal stakeholders for procurement activities.
• Process bills, verify invoices, and ensure timely submission for payment.
• Maintain and track administrative contracts, licenses, AMCs, and renewal schedules.
• Arrange domestic and international travel, including flight, hotel, and transportation bookings for employees and visitors.
• Support the planning and execution of internal meetings, events, and employee engagement initiatives.
• Maintain accurate administrative records, documentation, databases, and MIS reports.
• Ensure compliance with company policies and administrative processes.

Preferred Qualifications

• Bachelor's degree in any discipline.
• 4 - 9 years of experience in administration, office management, or facility management.
• Strong understanding of PR/PO processes (mandatory).
• Working knowledge of SAP is preferred.
• Excellent communication, coordination, and stakeholder management skills.
• Proficiency in MS Office (Excel, Word, PowerPoint) and strong organizational abilities.