Administration Assistant

Job Title: Specialist Admin Facilities & Transport Operations

Role Summary: To drive efficient workplace operations by managing administration,

facilities, employee services, real estate coordination, and end-to-end transportation

operations.

Key Responsibilities

• Own and govern employee transportation operations end-to-end, including

demand consolidation, vendor coordination, roster planning, service delivery,

MIS reporting, and billing/PO management

• Act as the single point of contact for business units on all administration,

facility, and employee service requirements, ensuring seamless day-to-day

operations

• Manage end-to-end employee lifecycle support including onboarding

formalities, workplace services, engagement initiatives, and travel/hospitality

arrangements

• Oversee facility operations and workplace services (housekeeping, cafeteria,

infrastructure, AMCs), ensuring service quality, compliance, and employee

experience

• Drive vendor management across services, including performance monitoring,

service delivery, and commercial governance

• Support asset management, logistics, event execution, and overall

operational readiness of the workplace

• Coordinate real estate and infrastructure-related activities, including landlord

engagement and workspace readiness

• Manage financial and compliance aspects including MIS, budgeting,

PO/invoice processing, and audit support

Qualifications & Experience

• Graduate with 3–6 years of experience in Administration/Facilities (IT

environment preferred)

• Strong communication and stakeholder management capabilities

Key Skills

• Administration & facility operations with transport operations management

expertise

• Vendor management, coordination, and service delivery

• MIS, budgeting, and commercial process handling

• Strong planning, execution, and problem-solving skills