Admin Executive

Key Responsibilities

• Office & Facility Management
• Manage office supplies and inventory; place orders when required.
• Ensure proper maintenance of office premises and coordinate repairs or maintenance activities.
• Handle property-related coordination with the building/facility management team.
• Oversee security, housekeeping staff, and maintain overall office cleanliness.
• Address employee queries related to attendance, parking, and basic administrative matters.
• Vendor Management
• Organize and schedule meetings or appointments with vendors.
• Coordinate with vendors for required services and ensure timely delivery.
• Maintain vendor records and assist in managing vendor relationships.
• Employee Life Cycle Management
• Assist with the onboarding process for new employees.
• Support the exit process including coordination of exit formalities.
• Plan and execute employee engagement activities and workplace initiatives.
• Manage and maintain employee attendance tracking.
• Finance & Budgeting Support
• Coordinate and track vendor payments in consultation with the finance team.
• Assist in preparing and maintaining the annual administrative expense budget.
• Monitor office-related expenses and ensure adherence to the approved budget.