Admin Executive

Admin responsibilities:
- Ensure effective coordination between senior staff, program team, and the finance department.
- Scheduling appointments
- Scheduling meeting through zoom platform
- Arranging internal team and monthly meetings
- Drafting and circulating the minutes of the meetings
- Overseeing arrangement of meetings and trainings
Travel Management: arranging travel of all staff.
- Organizing travel (domestic / international), including travel tickets/hotels/VISA/foreign exchange
Procurement:
- Manage end-to-end procurement process for office and project-related requirements (e.g., equipment, supplies, travel bookings).
- Identify, compare, and negotiate with vendors to ensure cost-effective and quality purchases.
- Maintain and update a vendor database and procurement tracker.
- Draft and negotiate contracts and agreements
Office Management:
- Filing and Documentation
- Office up-keep and management
HR:
- Scheduling interviews
- Drafting employment agreements