Accountant

Job description

Generic Job Title : Accounts Payable

Reports to: Accounts Payable Manager

Job Purpose : Provide support to the budgeting and reporting team and assist with streamlining the teams requirements

Main Duties / Responsibilities
- Regularly review the SAP Aging Report and collaborate with the AP team to resolve any manual payments or discrepancies.

Ensure all pending payments are properly addressed to prevent aging issues.-

Conduct weekly checks on vendor master data to ensure the accuracy of key details such as contact information and bank details. Coordinate with the Vendor Management team to update any missing or incorrect information.Oversee the end-to-end operations of the accounts payable team, including invoice processing, payment runs, and expense report management.
Ensure all payments are processed accurately, in a timely manner, and in compliance with company policies and regulatory requirements.
- Perform the manual verification of vendor invoices in KOFAX to ensure accuracy and compliance with company policies.
- Conduct sanity checks on invoices to verify:
*Invoices are currently dated, not backdated.
*Correct commitment or purchase order reference is provided.
*Enough value is available in SAP for the invoice to be registered (For the invoices where the approval is managed by AP)
*Descriptions of goods/services are clearly defined.
*Invoice currency matches the agreed terms, etc.
- For relevant contracts and purchase orders, execute MiGO (Goods Receipt) as per the commercial processes and Spark standard to confirm the receipt of goods and services.
- Process MIRO (Invoice Receipt) for your list of designated vendors, ensuring the correct matching of purchase orders, goods receipts, and invoices, in accordance with the vendor list.
- Escalate any discrepancies (such as insufficient purchase order value) to the relevant Commercial Team ensure timely resolution to avoid delays.- Review the PowerBI report and KOFAX report daily to ensure that all approved invoices are posted in SAP within two business days, using the correct WBS and GL accounts to prevent any payment delays and credit notes are posted using the correct profit centre.- Liaise with internal teams and vendors to respond to queries related to invoice processing, payments, and account balances, ensuring timely communication.
- Copy relevant stakeholders (Mohan and Faisal) in all escalations or critical correspondence to keep everyone informed.-Regularly check the archiving of documents in process director and make sure all the posted invoices have the attachment, if any issue escalate immdialety to AP Manager- Review the SAP aging report on a weekly basis, identify and clear manual payments and other outstanding items such as special GL transactions, invoice postings, and relevant reversals.
- Ensure that vendor accounts are up to date, resolving any discrepancies promptly to maintain accurate financial records.

Company Requirements

• Code of Conduct;
• Demonstrate Webuild in Australia Values;
• Behaviours in Performance Review Process
• Management System requirements

Qualifications / Experience

• Accounting degree
• 5+ years experience in AP management for construction or a project based environment
• SAP experience is preferred